Privacy Policy

Effective Date: October 11,2025

Last Updated: October 11,2025

1. Introduction

ZAP Bookkeepers LLC (“we,” “us,” or “our”) values your privacy and is committed to protecting your personal and financial information. This Privacy Policy explains how we collect, use, store, and share information when you visit our website, use our services, or communicate with us in any way.

By accessing or using our website, you agree to the terms of this Privacy Policy. If you do not agree, please discontinue use of our website and services.

2. Information We Collect

We collect the following categories of information to provide our bookkeeping and related financial services:

a. Personal Information

Name, email address, phone number, mailing address

Business name, industry, and related company information

b. Financial And Account Information

Accounting records, invoices, transaction history, tax information, or other data necessary for bookkeeping services

Login credentials or access details to QuickBooks or other authorized platforms (only with your consent)

c. Automatically Collected Data

IP address, browser type, operating system, referring URLs, and website usage data

Cookies or similar technologies used to improve website performance and analyze trends

3. How We Use Your Information

We use the information we collect for the following business purposes:

To provide, maintain, and improve our bookkeeping services

To communicate with you regarding your account, billing, or service inquiries

To send administrative updates, newsletters, or service announcements (you may opt out anytime)

To ensure compliance with legal, tax, and regulatory obligations

To protect against fraud, unauthorized access, or misuse of our systems

4. Information Sharing And Disclosure

ZAP Bookkeepers LLC does not sell, rent, or trade your personal information.

We may share information only under the following circumstances:

With Your Consent: When you authorize us to share data with third parties (e.g., QuickBooks Online, tax preparers, or integrated software).

With Service Providers: With trusted vendors who assist us in operating our business, such as IT support or cloud hosting providers — all of whom are bound by confidentiality agreements.

For Legal Compliance: When required by law, subpoena, or government request.

For Business Transfers: In the event of a merger, acquisition, or sale of assets, where your information may be transferred as part of that transaction.

5. Data Retention

We retain personal and financial information only as long as necessary to fulfill the purpose for which it was collected, comply with legal obligations, and maintain accurate records. Once data is no longer required, it is securely deleted or anonymized.

6. Data Security

We use industry-standard administrative, technical, and physical safeguards to protect your data against unauthorized access, disclosure, or misuse.

However, no system or transmission over the internet is completely secure. While we take reasonable measures to protect your information, you use our website and services at your own risk.

7. Your Rights And Choices

Depending on your location, you may have rights under applicable privacy laws, including the right to:

Access or request a copy of your personal data

Request correction or deletion of inaccurate or outdated information

Withdraw consent for certain data uses

OPT Out of marketing communications

To exercise these rights, contact us at [email protected]

We will respond in accordance with applicable laws.

8. Cookies And Tracking Technologies

We may use cookies, analytics, and tracking tools to understand website usage and improve performance. You can disable cookies in your browser settings, though doing so may affect site functionality.

9. Third-Party Links

Our website may contain links to third-party websites or applications. We are not responsible for the privacy practices or content of those third parties. Please review their respective privacy policies before providing any information.

10. Children’s Privacy

Our website and services are intended for business professionals and are not directed to children under the age of 18. We do not knowingly collect personal information from minors.

11. Updates To This Policy

We may update this Privacy Policy periodically to reflect changes in our business practices or legal requirements. The updated version will be posted on this page with the “Last Updated” date revised.

12. Contact Us

For Questions, Concerns, Or To Exercise Your Data Rights, Please Contact Us At:

ZAP Bookkeepers LLC

7901 4th St N #300

St. Petersburg, FL 33702

Phone: 833-558-1800

Email: [email protected]

Website: www.zapbk.com